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Guest access is account-scoped. A guest seat can belong to one or more accounts, but every role, project grant, module permission, and whiteboard link permission is evaluated for the selected account.

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Guest roles

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Manage a guest seat

1

Open Admin → Guests

Select the account and find the person whose access you want to change.
2

Choose the guest role

Set Guest Admin, Guest Editor, or Guest Viewer. Editing and view-only behavior update with the selected role.
3

Review projects and modules

Choose all projects or selected projects for that account, then confirm which modules the seat can open.
4

Approve whiteboard links separately

Turn on Can create view-only links only when this Guest Admin or Guest Editor should share eligible account boards with one-off external viewers.
Can create view-only links never creates an editable public link. It does not permit inviting a visitor with the Editor role, changing Who can share, moving a board, or granting access to another account.

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Guest Admin boundary

A Guest Admin can manage guest seats only for their exact account. They cannot:
  • grant another account;
  • promote someone into the internal team or organization administration;
  • create or manage visitor access through People with access;
  • change a whiteboard’s Who can share policy;
  • move, delete, migrate, or roll back a board.
On an eligible account board, the Guest Admin can see only the current account’s seats and can manage Account-wide board access. Every permission change is enforced again by the backend and recorded in Admin → Audit Log.

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Sharing outside Bluplai

For ongoing named collaboration, an authorized board manager should invite a visitor as an Editor, Commenter, or Viewer. For a one-off review, use a public visitor link. See Whiteboard collaboration and sharing for both workflows.

Whiteboard sharing

Invite named visitors or create a revocable view-only link.

Audit log

Review guest and whiteboard permission changes.